Survey Platform Finder
The survey platforms currently available at UT Dallas are Microsoft Forms, Qualtrics, and REDCap. The table below identifies when each platform should or shouldn’t be used, depending on the sensitive nature of the data collected.
| Survey Tools | Forms | Qualtrics | REDCap |
|---|---|---|---|
| Are you collecting research data? |  |  | |
| Are you collecting Personal Identifiable Information (PII) for research purposes? | | | |
| Do you need to create a quick and simple survey? | | | |
Yes No
Limited
Features Comparison
The following information is intended to offer a comparison of the main features each survey platform provides. Please note that the features listed are not exhaustive.
Survey Distribution & Communication
| Features | Forms | Qualtrics | REDCap |
|---|---|---|---|
| Save & Return Later | | | |
| Public and Unique Links | | | |
| Text Message (SMS) | | | |
| Automatic Survey Invitation | | | |
| Notifications Messages | | | |
| Survey Password | | | |
| Repeating Surveys (Tied to Participant) | | | |
| Survey & Notification Log | | | |
| Survey Queue | | | |
Survey Design & Significant Question Types
| Features & Fields | Forms | Qualtrics | REDCap |
|---|---|---|---|
| Forms | | | |
| Smart Variables | | | |
| Signature | | | |
| File/Images Inline | | | |
| Upload | | | |
| Calculated Equation | | | |
| DateDiff | | | |
| Action Tags | | | |
| Offline Data Collection | | | |
| Longitudinal | | | |
| Field Location Custom. | | | |
| Survey & Form Statuses | | | |
| Termination Options | | | |
Collaboration & Security
| Features | Forms | Qualtrics | REDCap |
|---|---|---|---|
| Granular User Permissions | | | |
| Data Access Groups (DAGs) | | | |
| ISO Approved for Research PII | | | |
| HSR Approved for Research PII | | | |
Data Management & Reporting
| Features | Forms | Qualtrics | REDCap |
|---|---|---|---|
| Audit Logging | | | |
| Data Quality Rules | | | |
| Double Data Entry | | | |
| UT Dallas Design Support | | | |
| Projects Status | | | |
| Export Custom Reports | | | |
| Edit Recorded Responses | | | |
Case Studies
Microsoft Forms
Collecting event lunch orders.
Example Survey: https://forms.office.com/r/REXRS31sZy
Qualtrics
Collecting administrative student recruitment information (not for research purposes).
Example Survey: https://utdallas.qualtrics.com/jfe/form/SV_9AHmyZcywkQqFiS
REDCap
Pre-Screen demographic collection survey.
Example Survey: https://redcap.utdallas.edu/surveys/?s=L7P4P4L734MPETMJ